If you're here, you probably know V.A. is short for a Virtual Assistant. It's a position similar to a Personal Assistant who provides services that relieve his or her employer from the stress of tasks that are associated with managing one’s personal life, but typically a job focused with your own business goals in mind. The person is typically professionally trained in specific tasks and software to aid in reaching those goals.
The “virtual” part of the job is due to the fact that each VA is mostly, if not always, working remotely on tasks to help your business and/or personal life be successful and less overwhelming for you. I live in, and my business, Lauren Austin Creative, is officially located in, the Mid-Atlantic, just north of Baltimore, Maryland, but as of today I support clients in different states all closer to the West Coast. And they all started and run businesses completely different from each other.
My business primarily focuses on working with small businesses, providing creative, design, and social media services. I’ve been a professional designer for the last 13 years, so it is the perfect niche for my skills. However, V.A's provide different services and support a wide range of tasks, at all types of skill levels.
This task list isn't exclusive, but gives a general idea of some of the most popular tasks outsourced to V.A.'s:
- Bookkeeping & Data Entry
- Scheduling & Calendar Management
- Payments & Invoices
- Course and Teaching Creation
- Webinar Configuration
- Event Planning
- Design - Graphics, Web, Pinterest Pin, Inforgraphics
- Website Management - Updates, SEO Configuration
- Presentation Building - Powerpoint
- Marketing - Emails, Sales, Click Funnels
- Social Media Management & Strategy
- Organizing Contest & Giveaways
- Ad Creation
- System Setup & Management
- Writing, Proofreading & Editing
- Resume Creation
- Content Creation
- Customer Service
- Personal Assisting - Shopping, Booking Appointments, Researching, Bill Pay, Travel Planning and Booking
Almost any task or role a traditional employee does can be delegated to a Virtual Assistant. But it's not only the tasks themselves that bring business owners a benefit. Below, find out 12 reasons why it's actually MORE beneficial to hire a Virtual Assistant than hiring a traditional employee:
#1 - No Paying Employee Taxes, Insurance, Or Benefits
How is that possible you ask? My package and hourly rates cover employee taxes, insurance, and benefits. These fees are also spread out across all my clients. Keeps things less expensive and more simple for you. Plus I do all the tax, insurance, and benefits prep work on my end, so you aren't left handling the paperwork.
#2 - Reduce Workload
Get back to doing the important job of running your business. As you saw in the general list above, VA's are skilled in multiple areas and take on the tasks that can become a bit overwhelming. Get your day-to-day organized and back to what you do well. Leave what tasks you don't want to us. Hate posting to social media, but know it's a way to drive traffic to your business? Hire a VA to write and schedule the posts for you!
#3 - Leave It To The Expert
You're great at your business, but maybe not the best designer, or social media manager. Don't struggle to product mediocre visuals when you can effortlessly have a Creative Virtual Assistant do them for you. Websites and logos, flyers and presentations - all created by a designer VA list myself. Trust me, you won't regret it.
#4 - Save Money
Hiring someone to SAVE money?? You bet! Let's do the math - say you pay yourself $60 an hour from your own business, but a VA is $40. Instead of doing the mundane and time consuming tasks like answering emails yourself, paying someone to do it at half the cost allows your hourly time to be spent GROWING the business with your important ideas! Financially you can't afford NOT to delegate those tasks.
#5 - No Over-head
A Virtual Assistant is VIRTUAL. This means no need to provide tangible office space, a cubical, telephone, or computer - you provide absolutely nothing. That equates to no overhead for you and no added expenses like a drawer full of post-it notes! V.A.'s supply their office needs at their own expense.
#6 - Get What You Pay For
Working with most V.A's is pretty straight forward, as many of them work on retainers month to month. If you buy a retainer for 10 hours of work in August, you get 10 hours of work in August. You don't pay for sick leave or vacation days, and no using the time for bathroom or lunch breaks - nada. 10 hours retainer = 10 hours work.
#7 - Get Back Leisure Time
Get back some of your personal time! We could all use more time. Time to focus on our business goals, time to spend with family, and time for ourselves. A Virtual Assistant can take on some of your tasks so you can get back some precious time to do whatever is important to you! What would you do with a couple extra free hours a week?
#8 - Get High Quality Service
V.A.'s strive to provide very productive results at a great value because our business success depends on how well our client’s (you) needs are met and how well your business succeeds. I want to help my clients' grow and reach their goals, so that I also grow and reach mine. This makes me very efficient, proactive, productive, and put in the added effort for my clients.
#9 - Scale-Ability
All businesses have ebbs and flows. There are busy seasons and slower seasons. A great way to deal with the change in flux is to hire a VA. Most VAs book with retainers or hourly packages. That lets you book more time the months you need it, and back off when things catch up and slow down. (Full-time internal employees don’t allow that flexibility and create more difficulty. Why on-board then let go with each change in the season?)
#10 - Improve Online Presence
It takes enough energy to run a business. Now try running a business while growing your social media presence and duplicating it across Facebook, Instagram, Pinterest platforms. Don't forget about communicatingf back and forth on those platforms with customers. Phew! It’s a lot! Hire a VA to be your social media guru, setting and updating your profiles, scheduling your posts and images, and replying to messages.
Is your social media presence strong?
#11 - 24/7 Availablity
Some VAs (like myself) work outside the typical 9-5 work day. For instance I'm available evenings and weekends too because it fits my schedule (and my client's schedule) better. Hire a VA with a flexible schedule and give your customers access to you around the clock. Hiring a V.A. in a different time-zone can also be a benefit. Working on the East Coast, I can have work done for my client's on the West Coast to approve before their typical work day is over. Same goes for hiring a V.A. in another country. Figure out what works best for you.
#12 - Product & Service Improvement
It’s your business so you know your products + services best. But a VA can do research, use analytics and data, and communicate with your customers to figure out how you can improve those services and products so you can be more successful. Get behind the scenes information from a Virtual Assistant who also wants the best for you.
So now that you see the benefits, what's the main reason you want to outsource to a V.A.? What tasks do you already have lined up? And what are you waiting for? Let's set up a free 30 minute discovery call to find out the best ways I can help you and your business grow!